Why hire an event photographer?

What are some of the reasons why people hire an event photographer? As an active Montreal event photographer I’ve had many opportunities to consider this question as I am photographing events for different clients. I think people hire event photographers for at least the following three (+ one) reasons:

  1. To document the event for a client (i.e. if you are running the event as a brand marketing, communications, or PR firm and are providing photographs as part of your contract)
  2. To generate visual content for a range of media (internal newsletters and websites, external publications, annual reports, etc.)
  3. To provide photos as gifts to your guests (usually this entails a meet-and-greet set-up where the guests enter and are photographed in singles, couples or groups in front of a branded backdrop)
  4. I would add a fourth, perhaps less explicit reason as well: an event photograph adds excitement to your event and if done well by a professional event photographer, can serve to create moments and not simply document those that naturally arise in the heady mix of well dressed beautiful people, alcohol, luxurious settings in high-end restaurants or boutique hotel event spaces and music.

If you are running an event for a client you are very likely considering at least these reasons as you plan out your event schedule (please feel free to suggest more).  This also means, that you are very likely most interested in getting great shots quickly when the event is complete. In addition to talent and experience, you will want to query your prospective event photographers on their process and how they will get the images of the event to you (and how quickly). If you are not leaving the night with a DVD of your high-resolution images in hand (or won’t be downloading them the following day from a password protected website) then you may not be dealing with a professional event photographer.  

As an experienced event photographer, I shoot an average of 100 shots per hour, and factor in time at the end of the evening to transfer these images to a DVD which I burn and leave with my client before the night is over. This provides the client with the assurance that should they get any media requests for images they can respond immediately with visuals, and allows the client to begin using the images for their intended purposes right away rather than waiting a week or two for a series of images to be released by the photographer, at which point much of the punch and usefulness of these transient event photos may have evaporated. 

It is for this same reason – to quickly provide clients with images as the event transpires – that I do not edit my images unless requested. This saves an enormous amount of time for the event photographer and gives the client complete control of the images they have purchased by hiring an event photographer in the first place. I always include with every event photography contract I am hired for a reasonable number of edited images. I use the word “reasonable” because it is hard to predict exactly how many images a client may or may not want edited in post-production for very specific purposes, but my experience as an event photographer has taught me that 99.9% of all clients are reasonable. Most people do not want a deluge of images edited. They may come back and ask for a few to be edited for lighting here, a detail there, but by and large, the output of a professional event photographer direct from the camera to DVD meets the needs and expectations of clients who hire event photographers. This also ensures maximum convenience to the client who knows that once their event is done, they will have all the images they paid for in their hands before the lights go on and the clean up begins.

If you are an event planner, a public relations professional, wedding planner, event space manager, branding or communications professional and have been tasked with hiring an event photographer for an upcoming event (particularly in a city not your own, i.e. a Toronto-based firm looking for a good event photographer in Montreal), consider the reasons why you are hiring your event photographer and put into your requirements what you expect from the contract. A professional event photographer should have no problem providing you with full coverage and all your images delivered to you within (latest) 24 hrs of your event.  You’re paying for the service, so make sure you get what you need and want. In event photography, the client is ALWAYS right.